WORDS 2005 Hotel Reservation Inforamtion

Hotel rooms have been blocked at substantial discount rates for WORDS 2005 participants and their guests for the period of Feb. 1 - Feb. 4, 2005. Rooms are limited and please make your reservation as early as possible.

A. The Hotel confirms the following special rates for the WORDS 2005:

Single: US$89.00

Double: US$89.00

These rates are exclusive of applicable sales/room tax, currently 12.53% percent.

B. The above special rates will apply at least three days prior to and three days after the Meeting dates based on availability to accommodate those who wish to extend their visits.

C. All reservations will be made by individuals by telephone 1-800-333-3333. Attendees will reference "IEEE Computer Society WORDS 2005" when making reservations. The Hotel will offer individuals the opportunity to make online reservations by way of the Hotel’s web site www.radisson.com/ Attendees will use the Promotional Code WORDS when making online reservations. The snapshot below shows an example:

The reservation cut-off date will be Monday, 10 January, 2005 at 5:00 p.m. Mountain time. Reservations received after this date will be accepted by the Hotel on a space available basis at the conference rates.

D. The Hotel will require a deposit in advance from individual guests to guarantee a particular reservation. To guarantee an individual reservation, a guest must either (1) send a check or money order covering the first night's room rate plus applicable sales tax, or (2) send a signed letter authorizing the Hotel to charge the room deposit and applicable sales tax to the guest's major credit card and include card number and expiration date, or (3) give the guest's major credit card by telephone. The Hotel will allow name changes without any penalty. All guaranteed reservations will receive either written or verbal confirmation from the Hotel.

E. If the Hotel cannot honor a guaranteed reservation for an attendee on the date specified, the Hotel will secure comparable or better accommodations at the nearest hotel possible. The Hotel will secure and assume the financial responsibility for that part of the room rate at the alternate hotel which exceeds the group room rate, ground transportation. Ground transportation to and from the alternate accommodations shall be provided at the Hotel's expense for as many days as the Hotel is unable to accommodate the attendee.

F. The Hotel's check-in time is 4:00 pm. The Hotel’s check-out time is 11:00 am. Guests are permitted to check in earlier or check out later subject to room availability.